Field Day/Activity Day Event
Because there are quite a few people who have expressed a preference for the Field Day project at Children's Village, we're setting that up as a second option for the group. The date will be Saturday, May 8th; we'll meet at the 4-H Office for a picnic/potluck lunch at 11:00 AM, and then head across the street to set up activities at Children's Village around 12:30 PM. The actual Field Day event will be from 1:00 PM to 3:00 PM.

Children's Village has an outdoor playground area, as well as an indoor activity room. If the weather is nice, we may be able to play a few games outside with the younger kids.

Costume Room Clean-Up Date
Following several discussions with the Baldwin Theatre, Christine discovered that the only date available for the Costume Room Clean-Up is Saturday, May 1st. Details about times and specific tasks will be posted here.

Activity H: Promotion
Write a Press Release (possibly based on Christine's project proposal), ask for feedback from Emile, and send to Feature Editors of local newspapers. Follow up with phone calls and e-mail.


Who is responsible?
Lexi
Yolanda

Deadline: TBA

Activity G: Create Map
Make sure everyone knows how to get to the theatre.


Who is responsible?
Danielle C.

Deadline: TBA

Activity F: Food Committee
Plan the lunch break, and acquire food/drinks if the theatre doesn't provide it.

Who is responsible?
Sam
David

Deadline: date of the project

Activity E: Supplies
List and acquire supplies that might be needed on the day of the project. These include:
* dust masks
* gloves
* first aid/medication
* shop vac
*cleaning supplies
* garbage bags
* Fabreeze

Who is responsible?
Lindsey
Lexi

Deadline: May 5th (the next YLI workshop)

Activity D: Planning Team
The Planning Team is responsible for creating the organization plan that will guide the group's work during the sorting process. This will include:
* a sorting system
* a labeling system
* a visual documentation system
* a computer-based inventory system

Who is responsible?
Matt
Chris
Jon
Yolanda
Danielle C.
Nancy

Deadline: May 5th (the next YLI workshop)

Activity C: Research Costume Management Systems
Visit other community and school theatres to find out what organizational system they are currently using for costumes and accessories. Take notes and/or draw diagrams of any good ideas that you find. Share your findings with the group.

Who is responsible?
Lindsey - visit Farmington Players Barn
Sam - visit Cranbrook P.A.C.
Tom M - visit Clarkston Players

Deadline: April 18th

Activity B: Reconnaissance Team
Meet with the theatre to assess the current situation in the costume room:

* find out if there is a "system" currently in place
* tour the costume room and analyze the situation
* share findings with the rest of the group

Who is responsible?
Christine
Paul
Jon
Justin
Matt

Deadline: April 18th

Activity A: Telephone Call
Call theatre to find out if they will be able to provide:
* bins for sorting
* money to purchase bins
* refreshments

Who is responsible?
Christine

Deadline: April 12th